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experimental templates for client billing entries

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Simon Michael 2013-03-22 18:12:16 +00:00
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; hledger journal entry template experiments
;
; These are sketches, don't expect them to be sensible.
; A few different events are noted:
; accrued = when the revenue was earned
; invoiced = when the invoice was sent
; received = when the check was received
; deposited = when the check was deposited
; reported = the revenue's date for taxing ("taxable moment")
; us tax = estimated federal tax, 25%
; ca tax = estimated state tax, 6%
; A date: tag in the comment overrides the main date.
;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;
; a client job, paid immediately
2010/12/31 * (imm) bill client1 for december ; accrued, date:2010/12
assets:bank:bank1:checking $5000 ; received, deposited
revenue:consulting:client1 $-5000 ; invoiced, reported
(liabilities:tax:federal:2010) $-1250 ; us tax
(liabilities:tax:state:2010) $-300 ; ca tax
;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;
; a client job, invoiced
; cash basis accounting
; single entry
2011/01/01 * (inv-cash-1) bill client1 for december ; accrued, date:2010/12
assets:accounts receivable:client1:20110101 $5000 ; invoiced, date:2011/01/01
assets:accounts receivable:client1:20110101 $-5000 ; received, date:2011/02/17
assets:bank:bank1:checking $5000 ; deposited, date:2011/02/18
revenue:consulting:client1 $-5000 ; reported, date:2011/02/18
(liabilities:tax:federal:2011) $-1250 ; us tax, date:2011/02/18
(liabilities:tax:state:2011) $-300 ; ca tax, date:2011/02/18
; multiple entries
2011/01/01 * (inv-cash-2a) bill client1 for december ; accrued, date:2010/12
(assets:accounts receivable:client1:20110101) $5000 ; invoiced
2011/2/17 * (inv-cash-2b) receive payment
assets:accounts receivable:client1:20110101 $-5000 ; received
assets:bank:bank1:checking $5000 ; deposited, date:2011/02/18
(revenue:consulting:client1) $-5000 ; reported, date:2011/02/18
(liabilities:tax:federal:2011) $-1250 ; us tax, date:2011/02/18
(liabilities:tax:state:2011) $-300 ; ca tax, date:2011/02/18
; accrual basis accounting
; single entry
2011/01/01 * (inv-acc-1) bill client1 for december ; accrued, date:2010/12
revenue:consulting:client1 $-5000 ; reported, date:2010/12/31
(liabilities:tax:federal:2010) $-1250 ; us tax, date:2010/12/31
(liabilities:tax:state:2010) $-300 ; ca tax, date:2010/12/31
assets:accounts receivable:client1:20110101 $5000 ; invoiced, date:2011/01/01
assets:accounts receivable:client1:20110101 $-5000 ; received, date:2011/02/17
assets:bank:bank1:checking $5000 ; deposited, date:2011/02/18
; multiple entries
2011/01/01 * (inv-acc-2a) bill client1 for december ; accrued, date:2010/12
assets:accounts receivable:client1:20110101 $5000 ; invoiced
revenue:consulting:client1 $-5000 ; reported, date:2010/12/31
(liabilities:tax:federal:2010) $-1250 ; us tax, date:2010/12/31
(liabilities:tax:state:2010) $-300 ; ca tax, date:2010/12/31
2011/2/17 * (inv-acc-2b) receive payment
assets:accounts receivable:client1:20110101 $-5000 ; received
assets:bank:bank1:checking $5000 ; deposited, date:2011/02/18
;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;
; a client job, prepaid
; cash basis
2013/1/1 * (pre-cash-1a) client1 prepayment
assets:bank:bank1:prepaid revenue:client1 $5000 ; received, deposited
revenue:consulting:client1 $-5000 ; reported
(liabilities:tax:federal:2011) $-1250 ; us tax
(liabilities:tax:state:2011) $-300 ; ca tax
(liabilities:prepaid revenue:client1) $-5000 ; also track as a client liability
2013/1/31 * (pre-cash-1b) draw from client1 prepayment ; accrued, date:2013/01
assets:bank:bank1:prepaid revenue:client1 $-1000 ; draw
assets:bank:bank1:checking $1000
(liabilities:prepaid revenue:client1) $1000 ; reduce client liability
; accrual basis
2013/1/1 * (pre-acc-1a) client1 prepayment
assets:bank:bank1:prepaid revenue:client1 $5000 ; received, deposited
liabilities:prepaid revenue:client1 $-5000 ; track client liability
2013/1/31 * (pre-acc-1b) draw from client1 prepayment ; accrued, date:2013/01
assets:bank:bank1:prepaid revenue:client1 $-1000 ; draw
assets:bank:bank1:checking $1000
liabilities:prepaid revenue:client1 $1000 ; reduce client liability
revenue:consulting:client1 $-1000 ; reported
(liabilities:tax:federal:2011) $-1250 ; us tax
(liabilities:tax:state:2011) $-300 ; ca tax